Announcement: 

Meeting of Flagstaff Foodlink Board of Directors and Guests 

October FFL Board Agenda 

10/23/2025

5:45PM - 7:15PM

Location: Fritz’s

5:45-5:55  Welcomes, check in’s

6:00 PM:  Call Meeting to Order

6:00 PM:  Public Comments

6:10 PM: Review and approve September minutes

Unapproved Minutes September FFL Board Meeting Agenda

6:15PM:        Food Systems Report

  • Grower Coalition- Nov to brainstorm and envision 

  • Food Action Plan 

6:25PM:         Financials 

Taxes

Statement of Activity

Statement of Financial Position

6:30 PM: Topics to Talk About:

  • Food Action Plan 

  • TUF MOU has been signed

    • Any updates or support needed?

  • Previous Event Reflection: 

    • How was the Beginning Farmer & Rancher Workshop?

    • How was the Harvest Festival?

  • Funding Chat:

    • Discuss City $$ of $17,100

      • Sara suggestion: split money to support the agreement of the Policy Food Group (HAP?) and the Grower Coalition (pay Grace for newsletter, food, venue, etc.?)

    • Vitalyst Grant- Systems Change for SSB Campaign 

      • Sara is working with Adrienne, Ryan and Meg to also be POC- thank you!!

        • I would like to submit it ahead of the deadline by October 24. Please let me know if you would like to review. We will know in JAN 2026 if awarded. 

        • I will be building in some funding for Flagstaff Foodlink into the budget to cover administrative costs and I know Jessie mentioned a need for some additional accounting support so we will make sure that’s covered for you. I am estimating budgeting around $10-$15K to support you all in that. If you have traditionally operated under $50K/year you can submit a 990EZ, but if awarded this would put you over that threshold and require the filing of a full 990 which any CPA can do for you. The cost to file a full 990 can be anywhere from $1k-$2K depending on the accounting firm you work with.”- Adrienne 

        • “ Budget wise Flagstaff Foodlink will be receiving 20% in Indirect funds of the total request which will be around $40k-$50k. Does that feel good for everyone. I intentionally did the Foodlink portion as indirect so it would be unrestricted and could be used operationally as you all need.”- Adrienne (10/22)

  • Upcoming Events: 

    • Honeywagon Foodlink Fundraiser with DSB either 10/31 or Nov 7th (new dates as the beer is taking longer than expected). What date works best for folks?

    • Seed Workshop on Oct 25th- any support needed? 

    • AZDA Regional Stakeholder Meeting on Oct 30th (1-3PM). Downtown library. 

  • Edible Foods Interview for Foodlink

    • “ would love to showcase Foodlink in the Noteables section for the Winter/Spring issue. It would be a shorter article, so the purpose would be to simply introduce Foodlink to Edible readers in this edition.”

    • “I can do a group interview. This might be the best way to capture a shared voice and perspective.” 

      • Anytime after Nov 4th works for Kate. 

    • Who is interested?

  • NAU Center for Service & Volunteerism AmeriCorps Seniors (55+) Volunteer Program

    • Give a chat to this group about volunteering, events, etc. Yet in 2026, I believe 

  • Chat about new board members:

    • Do we invite officially or conduct follow ups? 

  • Possible Foodlink Intern 

  • Flagstaff Foodlink, Inc. | Directors & Officers/Employment Practices Liability - Request for Confirmation of 1/19/2026 Renewal Exposures

6:55 PM :        Items not on the agenda

7:05 PM Next steps, Vote to Adjourn