Announcement: 

Meeting of Flagstaff Foodlink Board of Directors and Guests 

05/15/2025

5:00-6:30 pm

Location: Colton Garden

April FFL Board Agenda 

5:00-5:15  Welcomes, check in’s
5:15 PM:  Call Meeting to Order

5:15 PM:  Public Comments

5:20 PM: Review and approve April minutes

 April Foodlink Board Meeting Notes

5:25PM:        Food Systems Coordinator Report

5:40PM:         Financials 

Taxes

Statement of Activity

Statement of Financial Position

5:45 PM: Topics to Talk About:

  • Fruit tree mailers:

  • Grants Next Steps

    • Meg to take on food systems coordinator position? 

  • Applications for treasurer position (outsource) 

  • Social media posts

  • Update on Flagstaff Mutual Aid 

    • Should we commit to provide our insurance? 

  • Confirm time, date, and location for the Retreat 

    • Sunday, 5/25 from 11-5 at Fritz’s

    • Agenda for the Retreat

      • Zenya can draft one and send it around for people to contribute to 

      • Foodlink Storage 

      • Goals and visions for Foodlink 

        • Establish quarterly/annual goals 

        • What can we commit to and where do we want to go? 

      • Roles and responsibilities for members 

        • Designate tasks, hours, and accountability 

      • Organizational/foundation building 

        • Drive 

        • Forms 

          • Bylaws 

          • Board contract 

          • Application for board members 

        • Website 

          • Updates 

        • Social media 

          • What is the password? 

          • Post new board members and employees 

    • Remaining from last meeting: 

Zenya’s questions/ideas: Foodlink Thoughts

  • Account access details for social media and any other platforms

    • Grower email 

    • Another one? → Sara mentioned this is has housed documents in the past

    • Instagram 

    • Facebook? 

  • Do we have/want a board agreement document?

  • Do we want a “board” responsibilities chart?

    • Does this already exist? 

  • Does the drive have all current/past necessary details? I want to get more of an understanding of the important details of Foodlink

  • Where is the orientation packet? Sara mentioned there was one

  • I updated our LinkedIn page and will start promoting events on there 

  • Anything else we need to have on it? 

  • Anyone else want to be the admin?

  • Can we create lists for all current grant contracts and their responsibilities 

  • Assign responsibilities 

  • List of events 

  • Website updates 

    • Accurate information 

    • Walk through this together 

    • Clean up amount of tabs/tab structure layout 

    • Need Sam’s bio for the website 

  • Event checklist (does this already exist?)

  • I can make a booklet for tabling (updated list of growers) 

  • Where can I help the most? 

    • What are our gaps? 

    • What do I need to succeed in this role?

6:10 PM :        Items not on the agenda

6:20 PM Next steps, Vote to Adjourn