Announcement:
Meeting of Flagstaff Foodlink Board of Directors and Guests
05/15/2025
5:00-6:30 pm
Location: Colton Garden
April FFL Board Agenda
5:00-5:15 Welcomes, check in’s
5:15 PM: Call Meeting to Order
5:15 PM: Public Comments
5:20 PM: Review and approve April minutes
April Foodlink Board Meeting Notes
5:25PM: Food Systems Coordinator Report
5:40PM: Financials
Taxes
Statement of Financial Position
5:45 PM: Topics to Talk About:
Fruit tree mailers:
Review: https://www.canva.com/design/DAGnX9fpJ1Q/gXsVirgimf2RGf7GSRWtTA/edit
What contact info/form to use
Order and mailing
Canva print 1,000 (2,000 total) for $200
What is the cost for mailing?
Can also post on social media
Grants Next Steps
Meg to take on food systems coordinator position?
Applications for treasurer position (outsource)
Social media posts
Fruit tree program
Sam intro: https://www.canva.com/design/DAGnYqcx4ms/qrmYX9vzaPVuNCtCGOWweg/edit
Alexis and Zenya intro
Update on Flagstaff Mutual Aid
Should we commit to provide our insurance?
Confirm time, date, and location for the Retreat
Sunday, 5/25 from 11-5 at Fritz’s
Agenda for the Retreat
Zenya can draft one and send it around for people to contribute to
Foodlink Storage
Goals and visions for Foodlink
Establish quarterly/annual goals
What can we commit to and where do we want to go?
Roles and responsibilities for members
Designate tasks, hours, and accountability
Organizational/foundation building
Drive
Forms
Bylaws
Board contract
Application for board members
Website
Updates
Social media
What is the password?
Post new board members and employees
Remaining from last meeting:
Zenya’s questions/ideas: Foodlink Thoughts
Account access details for social media and any other platforms
Grower email
Another one? → Sara mentioned this is has housed documents in the past
Instagram
Facebook?
Do we have/want a board agreement document?
Do we want a “board” responsibilities chart?
Does this already exist?
Does the drive have all current/past necessary details? I want to get more of an understanding of the important details of Foodlink
Where is the orientation packet? Sara mentioned there was one
I updated our LinkedIn page and will start promoting events on there
Anything else we need to have on it?
Anyone else want to be the admin?
Can we create lists for all current grant contracts and their responsibilities
Assign responsibilities
List of events
Website updates
Accurate information
Walk through this together
Clean up amount of tabs/tab structure layout
Need Sam’s bio for the website
Event checklist (does this already exist?)
I can make a booklet for tabling (updated list of growers)
Where can I help the most?
What are our gaps?
What do I need to succeed in this role?
6:10 PM : Items not on the agenda
6:20 PM Next steps, Vote to Adjourn
Approved Minutes:
January 2025 (No Board Meeting)